CONSTITUTION
ARTICLE 1 – NAME
The name of this association shall be Iowa State Rabbit Breeders Association, Inc. (I.S.R.B.A.)
An affiliated club is defined as:
a) An Iowa State Rabbit Breeders Association Chartered Club
b) Said charter fee shall be $10.00 per year, paid December 31st of each year.
ARTICLE 2 – PURPOSE
To promote, encourage and develop the rabbit industry.
To create markets for stock, meat, fur and by-products and to present shows for rabbits and cavies.
To promote research within the industry.
To assist in securing and enforcing of legislation regulating the industry.
To carry on such and further activities as may properly come before this organization.
This association shall be affiliated with the ARBA.
ARTICLE 3 – MEMBERSHIP
Any person may become a member of this association by payment of the annual dues, such to accompany the application for membership.
ARTICLE 4 – OFFICERS
The officers of this association shall be:
a) President
b) Vice-President
c) Secretary/Treasurer
d) One director from each affiliated club
ARTICLE 5 – AMENDMENTS
Proposed amendments and changes to the constitution must be submitted in writing to the Constitution and By-Laws Committee for consideration.
Proposed amendments and changes shall then be submitted in writing by the committee to the Secretary/Treasurer to mail to the Board of Directors for their approval. A two-thirds (2/3) majority vote of the Board of Directors shall be needed for publication in the Hawkeye News.
Not sooner than thirty (30) days later, the entire membership shall be given the opportunity to vote on the proposed amendments and changes by mail ballot which may be included with the officers’ election ballots. A two-thirds (2/3) majority vote of the ballots received shall be required for the adoption of an amendment or change to the Constitution.
BY-LAWS
Be it resolved that the following By-Laws be adopted be the Iowa State Rabbit Breeders Association, Inc., this third of May 1958. Revised: May 1964, May 1966, May 1972, January 1990, May 1998, June 1998, March 2009.
DUTIES OF OFFICERS
President
The president shall preside at all meetings of this association:
a) Appoint all committees
b) Call all special meetings
c) Perform all other duties as usually pertain to his/her office and directed to do by the Board of Directors.
He/She shall case his/her name or signature to be recorded on the bank records and empowered to darw on the account in the event of the illness or inability of the Secretary/Treasurer. He/She shall act as chairperson of the Board of Directors.
Vice-President
The Vice-President shall perform the duties of the President in his/her absence, illness or inability to act.
Secretary/Treasurer
The Secretary/Treasurer shall devote sufficient time and attention to the duties as may be conferred upon him/her from time to time by the President or Board of Directors.
a) Keep and accurate record of minutes of all meetings.
b) File all papers and documents relating to the business of this association.
c) have custody of all papers, books and items relating to his/her office.
d) He/She shall consummate all communications as tdirected of necessary between this association and its members and prepare all forms and documents which may be required.
e) Keep an accurate record of the membership.
f) Assist the auditing committee in the annual audit of his/her office.
g) He/She shall receive all money due this association.
h) Pay all bills
i) Keep an accurate record
j) Prepare a semi-annual report of the financial condition of the association to be published in the “Hawkeye News”.
k) He/She shall keep the editor of the “Hawkeye News” current as to members and addresses for his.her mailing list.
The Secretary/Treasurer shall be a member of the Board of Directors. He/She shall be bonded to protect the finances of this Association. Bond to be paid by State Association.
DIRECTOR
The Director of Alternate of all affiliated clubs of the Iowa State Rabbit Breeders Association, Inc.:
a) Will be members of the Board of Directors.
b) Will meet at the call of the Secretary/Treasurer by order of the President.
c) Will have charge of various business transactions.
d) Authorize the expenditure of the monies by and for this association.
e) Pass on all special legislative matters.
f) Interpret the By-Laws of this association.
If a director is unable to attend a board meeting, his.her alternate will act in his/her behalf with full powers of a director.
RETIRING OFFICERS
The retiring President will name the time and place of the June meeting of the Board of Directors. The President will install and instruct all newly elected members as to the duties of their offices under the heading of New Business. The meeting will be called at the earliest time possible in June of each year, at a place centrally located in the state The session will be opened by the previous year’s President. All papers, books and records will be turned over to the new officers; fully audited, said audit to be as near the last day before the meeting as possible.
VACANCIES
If the President cannot serve for the term he/she is elected to, the Vice-President shall assume the duties of President.
If the Vice-President cannot serve for the term he/she is elected to, the position will be appointed by the President.
If the Secretary/Treasurer cannot serve for the term he/she is elected, the position will be appointed by the President.
ARTICLE 1 – MEMBERSHIP
The dues of the Iowa State Rabbit Breeders Association, Inc shall be:
a) $10.00 per year for individual membership
b) Two party, same address $13.00
c) Youth $6.00
d) Family $13.00 with each youth $2.50
The dues shall be payable January 1st of each year and will expire on December 31st. A person joining after June 1st of each year shall pay:
a) Individual $6.00
b) Two party, same address $8.50
c) Youth $4.00
d) Family $8.50 with each youth $2.50
Membership includes subscription to the Hawkeye News. There shall be a 30 (thirty) day grace period before and member shall be declared delinquent.
Local clubs may affiliate upon payment of the following dues:
a) $10.00 club dues
b) $9.50 for individual membership
c) $12.50 for family plus $2.50 for each youth (providing they are not already ISRBA members)
d) All members of local club must join to obtain affiliation rate
Non-members subscription rates of the “Hawkeye News” shall be $15.00 per year, subject to cost increase in printing.
Life Membership Rules:
a) Raised rabbits for fifteen (15) years.
b) To be an Iowa State Member in good standing for fifteen (15) years.
c) Toe be at least fifty (50) years of age.
d) To have served on the Iowa State Association be being a director or held an office.
e) To submit a letter written and signed by three members not related to the person being nominated and able to give proof for the rules above.
ARTICLE 2 – ELECTIONS
Any member having held membership in the Iowa State Rabbit Breeders Association Inc., for one (1) year and desiring to become an officer, must obtain a petition from the Secretary/Treasurer. This petition must be signed by twenty-five (25) members who are in good standing with this association. Petition to be filed with the Secretary/Treasurer by January 1st. Only members who have complied with these requirements will be placed on the official election ballot. Secretary/Treasurer will furnish a complete membership list to the election committee, along with printed ballots and envelopes with stamps. Ballots will have the names of the candidates for each office and a space for write-in candidates. Ballots must be mailed to the membership regardless of the number of candidates seeking office. Election committee will send ballots to to membership by March 5th. Returned ballots to be postmarked by March 20th. Election committee shall tabulate and certify the count to the President and Secretary/Treasurer. The person in each office receiving the highest number of votes shall be declared elected, with not more than officer being elected from any one affiliated club. Any member can hold only one office at a time. Secretary/Treasurer will notify those elected officers be Certified Mail. In case of ties, the Board of Directors will dissolve ties. Any member serving on the election committee cannot be elected to office.
Each affiliated club shall select one director and alternate to represent them on the State Board. Each club will notify the State President and Secretary/Treasurer by January 1st of their results of their selection.
Term of office for 1989
a) President – Two years
b) Vice-President – Two years
c) Secretary/Treasurer – One year
When this term expires, all officers to be elected for two year terms.
ARTICLE 3 – COMMITTEES
President and Secretary/Treasurer shall be ex-officio members of all committees.
The amount of indebtedness, which may be incurred by a committee, shall in no case exceed the amount appropriated for its use by the Board of Directors.
ARTICLE 4 – MEETINGS
There shall be two (2) membership meetings per year:
a) One to be held on June of each year when the Board of Directors has its regular meeting and the new officers who are elected are installed by the outgoing President.
b) Second meeting to be held in conjunction with the Iowa State show.
The President may call a special meeting if requested in a written petition signed by five (5) Board of Directors or twenty (20) members in good standing. The transaction of business at any special meeting shall be confined to the business for which it was called.
All members must be notified in writing at least two (2) weeks preceding any special meeting.
Ten (10) member in good standing shall constitute a quorum. Five (5) members of the Board of Directors shall constitute a quorum.
In the absence of the President and Vice-President, if there is a quorum, may appoint a temporary chairperson for the meeting and business transacted shall be deemed regular.
In the absence of the Secretary/Treasurer, the presiding officer may appoint an acting secretary to act for the meeting.
Roberts Rules of Order shall govern all meetings of this association and the Board of Directors, except when in conflict with the Constitution and By-Laws of this association.
The order of business for all meetings of this association shall be, except when otherwise determined by a majority vote of those present:
a) Reading and correction of the previous meeting
b) Treasurer’s Report
c) Report of the Board of Directors
d) Report of Committees
e) Unfinished Business
f) New Business
g) For the good of the association
h) Adjournment
If no quorum shall be present, the presiding officer shall adjourn the meeting to a time and place fixed by the presiding officer.
ARTICLE 5 – DISCIPLINE OF MEMBERSHIP
THe interpretation of the Board of Directors of the Constitution and By-Laws , rules, regulation, notices, resolution, documents and orders shall be binding on all members and those enjoying the privileges of this association.
The Board of Directors may suspend or expel by a two-thirds (2/3) majority vote any members of the association for conduct which is its judgement warrants such punishment.
An appeal from the ruling of the Board under Section 2 of this article may be taken to the membership at the next regular meeting following such ruling. A two-thirds (2/3) majority vote of those present shall be needed to overrule the decision of the Board of Directors.
Each member shall be entitled to one vote provided the are in good standing as of February 15th of the current year.
The Hawkeye News shall be deemed the official paper. Any notices of meeting, etc. shall be printed in the Hawkeye News and shall constitute the official mailing and any change of address should be reported to the association Secretary. This is a duplicate of what is under Article 8.
ARTICLE 6 – AMENDMENTS
Proposed amendments and changes to the By-Laws must be submitted in writing to the Constitution and By-Laws Committee for consideration.
Proposed amendments and changes shall then be submitted, in writing by the committee, to the Secretary/Treasurer to mail to the Board of Directors for their approval. A two-thirds (2/3) majority vote of the Board of Directors shall be needed for the publication in the Hawkeye News.
No sooner than thirty (30) days later, the entire membership shall be given the opportunity to vote on the proposed amendment and changes by mail ballot, which may be included with the officers’ ballots.
ARTICLE 7 – OFFICER’S PAY
He/She will receive 15% of all proceeds, except the State Show, coming into his/her hands and 5% of the State Show. Secretary’s salary may be changed as to it’s percentage at any regular meeting of the Board of Directors.
ARTICLE 8 – HAWKEYE NEWS
THe Hawkeye News shall be deemed the official paper. Any notices of meetings, ect. shall be printed in the Hawkeye News and this shall constitute the official mailing. Any changes of address should be reported to the association Secretary/Treasurer.
The Hawkeye News shall be printed and mailed between the 15th and the 20th of the following months: February, April, June, August, October and December. All correspondences shall be received by the 1st of the above months.
Editor of the Hawkeye News shalle be a member in good standing, appointed by the President with the approval of the Board of Directors and salary to be determined by the Board.
Editor is to print and mail the Hawkeye News as per Section 2, and any other association printing as authorized by the President or Board.
Editor shall maintain all printing and related equipment owned by association. Upon his/her end of term, all printing and related equipment owned by the association will be turned over to the new Editor or Board of Directors. However, the Board may set up an account for supplies.
IOWA STATE RABBIT BREEDERS ASSOCIATION, INC.
SWEEPSTAKES RULE – ANNUAL SHOW
The Annual Iow State Rabbit Breeders Association Inc., rabbit show will be sponsored by the Iowa State Rabbit Breeders Association Inc. President to appoint a show committee.
Sanctions for the various breeds will be obtained by the State Secretary/Treasurer
The Iowa State Rabbit Breeders Association Inc. shall secure sanctions, provided fifteen (15) or more are shown in the breed the previous year. Any breed less than fifteen (15) may be sanctions if the breeders pay the sanction fee and special required for the breed. Those breeds meeting the requirement shall be sponsored by the association (sanction fees and specials) the following year.
The President shall appoint a committee to select judges for the Annual State Show and send bit forms and obtain confirmation of the selected judges, reporting back to the President. Judges fees shall be paid from the funds of the association.
The board of directors will have the final decision of awarding the location, date and time of year for the annual state show. Location, judges and date of show to be selected by the Board of Directors one (1) year in advance.
The Iowa State Rabbit Breeders Association Inc. shall receive all profits and annual deficits fro mthe annual show.
No sanction will be granted one (1) week preceding or one (1) week following the annual State Show.
IOWA STATE RABBIT BREEDERS ASSOCIATION INC.
SWEEPSTAKES RULES
Any local club chartered with the Association by consent of the Secretary/Treasurer may hold an official State approved show under the following conditions:
a) Applications for the state sanctions must be prior to the show. All shows must be governed in the accordance with the official rules of the ARBA. The ARBA sanction numbers must accompany sanction fee and request.
b) All sanctioned ISRBA shows must be at least 100 miles apart, if held on the same date; except fairs, agricultural expositions and shows held the same date and same location in conjunction with
other shows, unless agreed upon by all clubs involved. The distance is to be measured by drawing a straight line from the town of one show to the town of the second show.
c) Local club must print the following in their catalog:
- The Iowa State Rabbit Breeders Association Inc. (Secretary/Treasurer’s name and address) offers special ribbons for Best of Breed on all breeds having five (5) or more entries.
- Display points at this show shall count towards “The Iowa Rabbit Breeders Annual Sweepstakes”
- An exhibitor must be a member or join before the judging starts:
— Individual membership is $10.00 per year
— Two party, same address $13.00
— Youth $6.00
— Family $8.50 with each youth $2.50
All memberships run from January 1st – December 31st. Non-residents of Iowa who wish to join the Iowa State Rabbit Breeders Association member club whose Treasurer will forward dues to the ISRBA inc Secretary/Treasurer. Said dues will enable associate member to participate in ISRBA Inc. sweepstakes and includes subscription to the Hawkeye News. Said dues run from January 1st to December 31st to coincide with the sweepstakes.
d) Points for rabbits and cavies cannot be lumped together for obtaining sweepstakes points.
e) Show secretary must send the Sweepstakes Recorder, within 30 days following the show, a list of names and number of points earned each exhibitor on the official Sanction Forms.
f) A sanction fee of $10.00 is to be charged (youth show included), this is to include a quarter page ad in the Hawkeye News. If clubs wish, more ads may be placed at regular rates: fifteen cents of every rabbit, cavy, meat pen, single fryer and fur entered in a state sanctioned show shall go to the Iowa State Rabbit Breeders Association, Inc. to be placed in the general fund for the purchase of Sweepstakes awards to be presented at the State Convention Banquet.
g) Iowa Sweepstakes Contest runs from July 1st to June 30th.
h) All two (2) shows shall be able to obtain sanctions with the state for sweepstakes points for the second show. Specialty clubs shall be able to sanction with the state for sweepstakes points. These shows may be at the same day as another show as long as held at the same location. Specialty clubs may affiliate with ISRBA Inc. upon payment of a charter fee of $10.00.
i) Iowa State Sanction may be issued to two (2) local Iowa State chartered clubs holding separate shows on the same day at the same location with each hiring its own judges and running its own show.
SHOW REPORT POLICY
- All ARBA sanctions will be issued to the show secretary (not club secretary).
- A show secretary may be designated or appointed by the sponsoring club, but the club is held responsible for the show and the filing of subsequent reports.
- A show report is still required to be submitted into the ARBA within thirty (30) days from the completion of the show even if no animals were exhibited at the show.
- In the event a club does not submit the ARBA show report within thirty (30) days from the completion of the show, the club president and show secretary will each receive a letter informing them the ARBA office has not received the show report.
- If the show report is not received by the end of sixty (60) days from the completion of the show, the club cannot apply for another sanction until the report is received, and any future existing sanctions are revoked and the fees are forfeited.
- If the show report is not received by the ARBA at the end of ninety (90) days from the completion of the show, the club will be fined twenty-five dollars ($25.00) which must be paid before the club can apply for another sanction.
- If the show report is not received by the ARBA ath the end of one hundred twenty (120) days from the completion of the show, the club will be fined fifty dollars ($50.00) which must be paid before the club can apply for another sanction. The club will not be able to hold another show until six (6) months from the receipt of the late report.
- If the show report is not received by the ARBA ath the end of one hundred eighty (180) days from the completion of the show, the club’s charter will be suspended until such time ase the outstanding report is received. The club would then have to resubmit a charter application with the appropriate fees plus pay a one hundred dollar ($100.00) fine in order to reinstate. Fairs are exempt from resubmission of charter application and the reinstatement fine, but are subject to late show report monetary fines.
Effective 02/01/2014
Iowa State Rabbit Breeders Association 